Executive Assistant For Pharma Industry at Mumbai

Job Description:

• Detailed Job Description

• Calendar management of Manager and leads
• Scheduling travel, processing expenses
• Managing correspondence on behalf of the Manager as and when required
• Meeting/event planning,
• Preparing presentations from source materials,
• Handling teleconferences, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Manage ID Cards, business cards and stationery for employees including new hires.
• Coordinates new employee office set-ups and provide travel assistance, if needed.
• Uses advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Manage the work station stock and seat allocation of the HO employees in BKC
• Organise meetings, document and circulate Minutes of the Meetings and track and follow up for actions
• Maintain ADD employee data base for internal use – Monthly org chart updates and submission to Area as needed.
• Lead and organize employee celebrations / festivals in the office
• Plan and organize key events like KOM, Monthly Governance meetings etc and provide support to other functions to organize events (eg, marketing) whenever required

• Contract period, auto-renewable or not: 1 year. Can be renewed with evaluation.
• On Third Party Payroll (Talisman HR)
• Work location: BKC
• Work timing & working days: 5-days a week from BKC. 9:00am to 6:00pm
• Education - BSc IT or Computers candidate (Not mandatory)
• Min exp – 2-3 years
  
  Interested can share updated cv on search@talismanstaffing.com or What's app : 9136435341