We are hiring Secretary for Pharma industry at Mumbai

Job Description:

• Designation - Secretary
• Locations- Lower Parel
• Qualification - Graduate
• Working time - 09:30 to 05:30 pm
• Working days - Mon to Fri
• Salary - Best in industry

Job Description:

1. Replying to emails.
2. Filing and maintaining of records - paper as well as electronic.
3. Travel Itinerary, Ticket booking, Hotel Booking and all other necessary travel arrangement to be done for Production Directors (Railway / Air).
4. Coordination with all TP and LL locations, Location Representative, Nasik Factory, Goa Factory and HO.
5. Maintaining Attendance, Daily Production Report, Weekly Production report, Monthly Report and Monthly Priorities of all Location officers as well as HO Office.
6. Preparing Monthly Report and Monthly Priorities of Directors
7. Making Brand Affidavits for new products to be manufactured at TP locations and brand letter for new products to be manufactured at LL Locations.
8. Receiving Invoices of TP and LL location, updating the same in excel sheet and distributing the same to concerned officers for clearing payments. Checking on if invoices are cleared in a timely manner.
9. Sending approved invoices to Nasik after updating the status in the file.
10. Preparing Costings, getting it signed from concerned persons in a timely manner and following up for the same.
11. Distributing the approved costing to concern officers to issue PO’s to the locations, sending the PO to concerned locations.
12. Making Cost savings on monthly, quarterly and yearly basis.
13. Taking dictation, Drafting and typing letters for Directors. Sometimes also for personnel who visit to HO from Nasik and Goa factory.
14. Sending of working standards, testing, control & stability samples to Nashik
15. Checking the status of G.R.N received from various locations, entering G.R.N in register and sending to Nashik. Sending reminder letters / email for pending G.R.N. to various locations.  Also sending reminders for monthly stock statement – cutoff date 25th of every month, pending C.O.A and Checklist.
16. Preparing Marketing approval and giving to the concerned personnel for approval with sample and maintaining the approval received and samples for further references.
17. Sending Market complaints to the concerned location when received and coordinating with l (Nasik) Plants for status l (Nasik) for status on investigation of the complaint and collecting and saving necessary documents for further reference whenever required.

Sending product shade cards to Nasik, receiving them from Nasik, giving the same to the concerned marketing heads for approval, forwarding the same to concerned vendor and locations by scanning the same and sending hard copies of the same to the vendor and locations.

ADDITIONAL RESPONSIBILITIES: (Any job. work, assignment or project that may be assigned from time to time)

1. Handling of Goa and Nasik Capex, Write OFF’s and other important papers, whenever Jt. MD’s secretary is on leave
2. Reception duty when receptionist is on leave