Facilities and Maintenance Executive– Global MNC in Healthcare

Job Description:

Location: MIDC, Andheri
Working Time: 8:30 AM – 5:00 PM
Working Days: 6 (Monday – Saturday)
Payroll: Talisman HR Solution
Please note that payroll and document processing are managed by us, as we are the staffing partner for this company, working with them for 10+ years.

About the Company

A leading healthcare company known for providing quality products and services in the medical and pharmaceutical industry.

Role and Responsibilities

1️⃣ Buying Things (Procurement)
What it means: Ensuring the office or facility has all the necessary items to operate smoothly.
How it works:

• Raise purchase requests for chairs, computers, cleaning supplies, or maintenance tools.
• Contact vendors, compare prices, place orders, and follow up to ensure timely delivery.
  Example: The office printer stops working. You arrange to buy a new printer along with cartridges.

2️⃣ Paying Bills
What it means: Ensuring all office bills are paid on time so services like electricity, water, gas, security, and cleaning are uninterrupted.
How it works:

• Keep track of due dates for bills.
• Make payments or coordinate with the finance team.
• Collect and record receipts.
  Example: An electricity bill of ₹50,000 is due. You ensure it is paid before the due date to avoid service disruption.

3️⃣ Managing Money (Financial Reporting)
What it means: Tracking office expenses and preparing reports for management to monitor spending.
How it works:

• Prepare monthly reports comparing actual spending vs. budget.
• Assist in creating the annual office/facility budget.
• Alert management if spending exceeds planned limits.
  Example: Maintenance costs in February exceeded the budget. You report this with reasons and suggestions.

4️⃣ Contracts
What it means: Managing agreements with vendors and service providers.
How it works:

• Maintain records of contracts for cleaning, security, equipment maintenance, or suppliers.
• Follow up or negotiate with vendors before contracts expire.
  Example: A security contract ends next month. You contact the vendor to renew or negotiate a new agreement.

5️⃣ Inventory / B1 Store
What it means: Managing the storage and tracking of spare parts, office supplies, and maintenance materials.
How it works:

• Receive new materials and record them properly.
• Issue items as needed and track stock levels.
• Maintain records of all incoming and outgoing items.
  Example: A maintenance worker needs a spare fan motor. You check inventory, issue it, and update the stock record.